Content aims and quality criteria
Our aim is to provide the public with accurate, up to date, and freely accessible information, sourced from reputable experts in the fields of energy and resources, design, engineering, education, economics and any other topic relevant to the debate regarding a regenerative and restorative circular economy. These experts have, at all times, the possibility to update, modify and edit the content they provided to the Ellen MacArthur Foundation Editorial Team.
The views expressed on the site by external contributors do not necessarily reflect those of Ellen MacArthur, the Ellen MacArthur Foundation team, or the Ellen MacArthur Foundation partners and their employees.
The information provided by the Ellen MacArthur Foundation Editorial Team has no bias with regard to political opinions, commercial or corporate considerations. Editorial content will never be paid for by advertisers, sponsors or agencies.
Our aim is to ensure a fair balance of opinion, in order to present the site users with an impartial view of issues or topics our editorial content focuses on. The Ellen MacArthur Foundation Editorial Team will not deliberately favour one side over the other, should the issue tackled present polarized views and/or diametrically opposed political stances.
Right to quote – Fair use
The Ellen MacArthur Foundation Editorial Team complies with international laws regarding intellectual property and copyright protection. Excerpts or passages of previously published material will always involve a clear and comprehensive reference to the author, the title of the original publication, the publisher’s name and/or the url of the original document.
Read our funding policy
Our funding comes from the following sources:
Corporate partnerships and memberships
Philanthropic trusts, grant awarding bodies and individuals.
Details of the Foundation’s funding can be found in its Annual Report and Accounts
Our contact details
Ellen MacArthur Foundation and Ellen MacArthur Foundation Trading Limited
The Sail Loft, 42 Medina Rd, Cowes, Isle of Wight PO31 7BX, United Kingdom
Data Protection Officer: Jo Bootle
+44 (0) 1983 296463
Scope of this policy
You attend our offices
You use our websites or community platform
We provide services to you
You contact us to request information from us or provide information to us
You are engaged by us to provide services
You attend events or webinars or participate in projects hosted by us
You join our mailing lists
You apply to work for us
The information we collect
The type of personal data we typically collect includes your name, contact details such as email address, phone number and address, and your organisation and job title. When you use our websites or other digital platforms, we may collect your IP address, your actions on our website and your marketing preferences (where they have been indicated). Where necessary, we may ask you to provide additional personal data such as your nationality. You may choose to provide additional data to us, such as your professional photograph. We may collect specific information related to an event, such as your dietary requirements.
If you apply to work for us, we may collect data such as your gender, marital status, dependents and next of kin, medical and health information, employment references and work history, visa and right to work information, bank account and tax information, details of criminal convictions, and data used for equal opportunities monitoring such as sexual orientation, religion and ethnic information.
How we obtain your information
We may collect your personal data from you directly, and/or indirectly from your organisation or other organisations we work with. We may also receive information from third parties, such as your former employers, employment agencies, medical and health professionals, regulatory bodies and from publicly available sources.
How we use your information
We use your personal data for different purposes, depending on the reason you have given it to us or we have otherwise collected it.
If you visit our offices, you may be recorded on our CCTV systems and your data may be entered into our databases to make a record of your visit.
Our websites and community platform
If you use our websites, we may use your data to personalise and improve your experience of our website. If you submit content to or make an application via our websites, we will use your data to process that content or application and communicate with you about it.
If you use our websites to apply to participate in Circulytics or the Global Commitment, we will use your data to process your application. If your application is accepted, we will use your data in accordance with the ‘Our Network and stakeholders’ section below.
If you apply to join our community platform, we will use your data to process your application and, if you are accepted, to generate your profile. If you choose to make your profile visible to others on the platform, we will use your data to do this. You can choose to hide your profile if you no longer wish this data to be visible.
Our Network and stakeholders
If you are a member of our Network or part of a group of stakeholders we work with, we will use your data to communicate with you about your work with us (including in any application process) and provide details of EMF’s or other stakeholders’ activities which may be relevant to you, including through email marketing newsletters where appropriate.
If you contact us to request information from us or to provide information to us, we will process your data to respond to that request or process the information you have provided.
If you provide services to us, we will use your data so we can both fulfil our obligations under the contract between us.
Events and webinars
If you register to attend an event (whether in-person or online) we will use your data to communicate with you about the event, to provide the event to you and to follow up with you after the event with relevant information.
If you participate in an online event which is held over audio or video conferencing, and you make your name and/or your image available to view, we may process this data if we make a recording of the event. We may use that recording for purposes consistent with our charitable objectives, including sharing the recording with other participants in the event and making the recording available to the public via our website and social media channels.
If you participate in an in-person event at which photography or videography is taking place, we may process your personal data in the form of still images or videos of you. If you do not wish us to photograph or video you, please contact a member of the EMF team at the event.
Mailing lists (email marketing)
If you sign up to receive our newsletter, we will use your data to send you the newsletter.
If you are part of certain programmes or initiatives, we may use your data to send you tailored newsletters on those programmes or initiatives.
We actively monitor our email subscription lists to ensure they are up to date. We use a third-party service provider to monitor these lists and to send you these emails.
If you apply to work for us, we will use your personal data to assess your suitability for the role you have applied for, to check your right to work, to assess your health and safety needs, to obtain expert medical opinions when making decisions about your fitness for work, to make decisions regarding salary and benefits, in business planning and restructuring exercises, when dealing with any legal claims made against us, and to prevent fraud or corruption.
If we have a legal right or obligation to do so, we may ask you to undergo a Disclosure and Barring Service (“DBS”) check (or an equivalent check in other jurisdictions in which you have lived or worked). In these circumstances, we may process data relating to criminal convictions, including allegations, investigations, and proceedings, to assess your ability and/or suitability to perform a certain role.
Our legal basis
Under the UK GDPR, we are required to have a legal basis to process your personal data. The legal bases we rely on are set out below.
Where we have a contract with you or your organisation, we use your data to fulfil that contract. For example, we may contact the individual named in the contract to discuss the operation of the contract, or if there are any disputes in relation to it. You may be bound by the contract to provide some personal data to us (such as details of an individual to whom formal notices should be sent) and if you do not provide this data, we may be unable to fulfil the contract.
If you provide your consent to us processing your data (for example, when you opt in to receiving our newsletter), we will rely on your consent as a legal basis. You are able to withdraw your consent at any time. You can do this by contacting our Data Protection Officer using the contact details listed above. If you receive our email newsletter, you will be able to withdraw your consent by clicking the unsubscribe link at the bottom of the email.
We may have a legitimate interest in processing your data. We will rely on this basis when there is not a contract between us and you or your organisation, and it is not appropriate for us to rely on your consent or another legal basis.
We will rely on having a legitimate interest provided that processing your data is necessary and your interests do not outweigh the legitimate interest. We will only process your data when you would reasonably expect for us to do so. This includes sending you information relevant to projects you are involved in, or sharing your data with third parties who are involved in our activities (such as event co-hosts and partners) and third-party providers who support our core operations, such as IT service providers or contractors.
Our legitimate interests include:
furthering our charitable objectives;
promoting the idea of a circular economy;
the broader societal benefits that a move towards a circular economy will create; and
the benefits of our work to those we interact with, including helping individuals learn about the circular economy, and supporting our stakeholders to implement the principles of a circular economy in their work.
Where we are required to provide data to a third party by law, we will provide that data to that third party. We may rely on this legal basis when processing your data as part of a job application, to ensure we comply with employment law and other relevant laws.
Special categories of data
We process special categories of data in accordance with the UK GDPR, which imposes stricter rules on what we can do with that data compared with other personal data. Special categories of data include data relating to your health, gender, sexual orientation, race, ethnic origin, religion, trade union membership and criminal convictions. Typically, we only process such data when you apply to work for us. We may be required by law to ask for some of this data, and if you do not provide it to us, we may be unable to process your application. We may ask for your dietary requirements where we are hosting an event at which we may provide food to you. Your dietary requirements may reveal personal data relating to your religion, and may therefore be considered special category data.
We take particular care when processing children’s data. We put additional safeguards in place, such as conducting data protection impact assessments, where we intend to process children’s data. Where appropriate, design our systems and processes to ensure they are appropriate for children’s use.
How we may share your personal data
We may share your personal data with other members of our charitable group. Our charitable group includes our subsidiaries and any associated companies or charities, including those in the EEA, the United States, China and Brazil. Where necessary, your data will be added to our databases, and may be accessed by our staff worldwide. Where your data is used in other countries, we have taken steps to ensure that the information is appropriately protected.
We may also share personal data with selected third parties including our partners, agents, service providers and legal and professional advisors where it is necessary to do so as part of our activities. When we share data with third parties, we put contractual arrangements and security mechanisms in place to protect the data and to comply with our data protection, confidentiality and security obligations. We may also share personal data with third parties if we are under a duty to disclose it in order to comply with any law or legal obligation (including to investigate or prevent crime), or to protect our rights, our property or the safety of others, or where you have consented to us doing so.
How we store your information
Your information is stored securely on EMF’s internal systems and by third-party hosts who implement secure data storage procedures.
We will only hold your information for as long as necessary for the purposes for which it was collected, or if we are required to hold it for operational or legal purposes. We will periodically review the information we hold to determine whether it is still necessary for us to be holding it for those purposes. We may contact you to check whether you still want us to hold your information if we cannot establish whether we have heard from you in three years. If we do not hear from you after attempting to make contact with you, or we otherwise determine that we no longer need to hold it, we will dispose of your information securely by erasing it from our systems or putting it beyond use.
Our retention periods for different categories of personal data are set out below In certain circumstances we may need to keep your data for a longer period, in which case we will notify you, together with the reasons for the proposed extended retention period. If you are an employee or contractor, further details of how your data is processed can be found in your contract and EMF's employee policies.
Name, organisation, job title, work email address and work phone number
Retention schedule: Three years after the last contact
Unsuccessful job applications
Information relating to unsuccessful applications to work for us
Retention schedule: Six months from the date of notification to the candidate
DBS checks and other vetting
Information relating to criminal offences received as part of a job application which is unsuccessful
Retention schedule: Six months (maximum) from the date of receipt of the information
Dietary and disability information
Dietary preferences and allergy information, and details of disabilities, of third parties, each as required to enable participation at in-person events
Retention schedule: Three months (maximum) after the relevant event
Transferring data overseas
Your personal data may be transferred to, stored at, and/or processed by people or organisations working in other countries outside of the UK. This includes transferring data to other members of our charitable group, and our partners, agents, service providers and legal and professional advisors. Any such transferral, storage or processing will be undertaken in accordance with the UK GDPR. We will take all steps reasonably necessary to ensure that your personal data is transferred, stored and processed securely.
Your data protection rights
Data subjects (people) about whom we hold personal data have the following rights under data protection law. You have different rights depending on the legal basis we have for using your data. If you have any questions about your rights in relation to your personal data, please contact our Data Protection Officer using the contact details listed above.
A right of access: you have the right to ask us for copies of your personal information.
A right to rectification: you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
A right to erasure: you have the right to ask us to erase your personal information in certain circumstances.
A right to restriction of processing: you have the right to ask us to restrict the processing of your personal information in certain circumstances.
A right to object to processing: you have the right to object to the processing of your personal information in certain circumstances.
A right to data portability: you have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
Where you have provided consent to our use of your data, you also have the unrestricted right to withdraw that consent at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where we have a legitimate reason for doing so.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
If you wish to make a request, please contact our Data Protection Officer using the contact details listed above.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us via our Data Protection Officer using the contact details listed above.
You can also complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we have used your data:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Website Terms and Conditions
The content on this website is for general information and interest only. Nothing in these pages constitutes professional advice. While the Ellen MacArthur Foundation tries to keep the information on this website accurate and up to date, it cannot be responsible for any inaccuracies. The Ellen MacArthur Foundation makes no warranties, representations or undertakings about any of the content of this website (including as to accuracy, quality, completeness or fitness for any particular purpose); or any content of any third party website which is referred to or accessed by hypertext link through this website, and shall not be liable to any person for any loss or damage which may arise from the use of any information contained in any of the materials on this website.
The Ellen MacArthur Foundation does not endorse or approve the content of any third party website.
The Ellen MacArthur Foundation reserves the right to change these terms and conditions at any time, and it is your responsibility to check them regularly before using the website. Any changes will be effective as of the date we post them to the site.
Intellectual Property Notice
Unless otherwise noted, you should assume that the content of these pages, including but not limited to any designs, text, graphics, source code or software belongs to the Ellen MacArthur Foundation. Your access to it does not imply a licence to reproduce and/or distribute the contents of this website without the prior written consent of the Ellen MacArthur Foundation (this does not include content which is expressly made available for you to download).
You may link to any of our pages, provided it is clear to your users that the content is ours. Unless we have expressly agreed in advance in writing, linking must not create the impression that our sites endorses or is affiliated with yours.
The trade marks and logos displayed on the site are the registered and unregistered trade marks of the Ellen MacArthur Foundation. Use of the trade marks and logos is strictly prohibited.
The Ellen MacArthur Foundation aims to provide a website that is accessible to the widest possible audience. Our website can be viewed on a range of different screen sizes, and the size of text can be changed to suit your needs by using your web browser. We also have a “search” facility to help people find information more easily.
These terms and conditions shall be construed in accordance with, and governed by, English law and any disputes arising hereunder shall be subject to the exclusive jurisdiction of the courts of England and Wales.
Read our covid-19 measures
Our focus throughout the pandemic has been to ensure:
the safety of our team, and all those we work with
continuity of our work, and supporting our network, to accelerate the transition to a circular economy
that we play our part in containing the spread of covid-19.
In March 2020 our entire team relocated to working from home, and every step has been taken to support them in their new workspaces. We provided digital alternatives to physical events that were due to take place during this period. Certain activities and team members require access to facilities within our offices, and a quarter have returned in July and half of our workforce will be based there from August 2020. Those that need to use public transport have been encouraged to continue working from home. We have undertaken a risk assessment using the guidelines issued by the UK Health and Safety Executive to identify the actions required to protect and support our team, both at home and in the offices. An annex to the employee code of conduct has been issued to support these new ways of working.
Access to our offices is currently by invitation only. No-one with symptoms, or from a household where someone is self-isolating, may visit our offices. Each team member is allocated a workstation that is at least 2 metres apart from others’ and pop-up hand sanitation stations have been installed throughout the offices. Signage highlights the need to stay alert and control the virus through social distancing and enhanced sanitation and personal hygiene routines. The office cleaning regime is more frequent with operatives on site every three hours during the working day. As occupancy increases start and finish times will be staggered to reduce congestion in communal areas. Those working from home have frequent check-ins with their colleagues and line manager, with any concerns or challenges being investigated in a timely manner.
The effectiveness of the measures and levels of occupancy in the offices are under continual review against Health and Safety Executive guidelines. Appropriate adaptations will be made in consultation with our team.
13 July 2020
- About us